S4920 NW Boardroom - Video Conference

Projection screen

Raise or lower the screen using the rocker switch on the wall above the Electronics Cabinet. 

Microphone setup (ITS only)

ITS is responsible for the microphone setup for video conferences. Microphones are stored on a shelf in the front section of the wooden Electronics Cabinet. The cabinet door is secured with a combination lock. 

ITS: Follow the MIC Setup instructions located on the inside of the cabinet door. 

ITS staff: To obtain the combo lock, contact the Service Desk.

Launch video conference using the built-in Boardroom PC

1. Tap the Touch Panel to start the system.

2. The projector will automatically turn on and the Boardroom PC will be selected as the display source. 

3. Use the wireless keyboard & mouse located on top of the electronics cabinet to access the Boardroom PC. 

4. Log into PC using your Douglas College CNA credentials.

5. Launch your pre-scheduled meeting link.

Video Conference Settings

The microphone, speaker and camera settings default to the appropriate devices.

• Microphones: Line In (Core Sound Card)
• Speakers: Line Out (Core Sound Card)
• Camera: NW is set to Cameras. Coq is set to Extron MediaPort 200

Adjust the cameras

1. Select Presenter Cam or Audience Cam on the Touch Panel

2. Camera controls and presets appear on screen. Adjust as needed.

Join the video conference from a secondary laptop (Optional)

You can join the meeting from a laptop if needed. However, the meeting must still be joined from the built-in Boardroom PC.

1. Open the provided meeting join link.

2. To prevent audio feedback, do not connect to meeting audio on the laptop. Use the audio connected to the Boardroom PC instead. 

System shut down procedures

1. End your video conference then log out and close the software application.

2. Log off of the Boardroom PC by selecting Start Icon > Your Image > Sign Out

3. On Touch Panel:

   1. Select Shutdown button (bottom-right).

   2. The Power Down selection page opens asking, "Do you want to power down the system?"

3. Select Power Down.

4. Return the wireless keyboard and mouse on top of cabinet.

Breakdown and charge microphones (ITS only)

ITS puts microphones away on shelves in wooden Electronics Cabinet:

1. Follow the microphone charging instructions posted inside the cabinet door.
2. Return the microphones to their designated shelves in the wooden Electronics Cabinet.
3. Close and lock the Electronics Cabinet by turning the combination lock to the left.
4. Scramble the combination numbers to prevent access.